CRD FAQ - Form Filing for Individuals - General Registered Representative (AG)
How do I submit form filings to Web CRD?
Upon completion of a filing, select the "Submit to CRD" link. By selecting the "Submit to CRD" link, a completeness check will automatically run. If the completeness check is successful, a "Submit the Filing" button will be displayed. It is very important to select this button to actually submit the filing to Web CRD. Once this button has been selected and the completeness check is successful, a message will be displayed that the filing has been Successfully Queued for Submission. At this time an "OK" button will be displayed. You may select this "OK" button to return to the Form Filing application or you may navigate anywhere in the system.
How long does a filing remain "pending" in Web CRD?
Your "pending" U4, U5, BDW and U6 filings will remain "pending" in Web CRD for a period of two (2) months and your "pending" BD filings will remain for six (6) months. If they are not submitted during that timeframe, the system will automatically delete them after they reach their expiration date. It is important to review your Pending Filing Queue on a regular basis to insure that pending filings are completed and submitted within a two month period of time from the date of creation. This will insure that all pending filings that you wish to submit are not systematically deleted as a result of their two-month "pending" filing status. You can retrieve your pending filings by clicking on the FORMS Menu Item, selecting a filing type sub menu item(U4, U5, BD, BDW or U6) and then clicking on the PENDING Tab. Using the "Pending Filings Search Criteria" Screen, you can sort by Filing Creation Date in either Ascending or Descending order. You should review the filings whose Creation Dates are nearing their two-month expiration date in order to identify those that you wish to submit.
What happens if, while there is a "pending" filing for an individual, another filing is processed that changes the individual's data?
When you create and save the information on a filing (Forms U4, U5, U6), that filing is placed in an "in process" area in Web CRD. If another filing is received that changes an individual's record (data) prior to the "pending" filing being submitted, the "pending" filing (U4 or U5) for that individual is rendered invalid and cannot be submitted. This is due to the fact that the data that existed when the "pending" filing was initially created has now been changed. The invalid filings would have to be reinitiated. To ease the recreation of the filing, we recommend you print the invalidated "pending" filing and reenter the text and/or you may want to copy and paste lengthy text from the "pending" filing on to the new filing.
Where can I find the Web CRD "picklists" for the Uniform Registration Forms?
The picklists can be found on the Current Uniform Registration Forms for Electronic Filing in Web CRD page.
Should titles (i.e., Mr., Ms., etc.) be captured in any of the name fields on the Uniform Forms?
When creating an individual and inputting the individual's name, do not use titles such as Mr., Mrs., Ms., etc., in any of the name fields. As Web CRD cannot perform a completeness check on these fields since they are free text fields, the titles are stored as part of the name itself, which can prevent or delay a match when a name search is performed.
What address do I provide for the "Employment Address" on a Form U4?
When filing a Form U4, be sure to provide the street address of the office where the individual is physically located, not the address of the main office of your firm (unless that is the location of the Registered Representative's office), under "Office of Employment Address Street 1." You may not use a post office box number for this address.
Why does my current employing firm listed in Section 1 of the Form U4 not appear in the Employment History list?
Web CRD does note automatically update Section 2, Employment History because that section of the filing requires additional information that is not entered in Section 1. It is important that when filling out the Form U4 for Employment History - the current firm should be entered in the Employment History.
Why is there only 10 years of Employment History displayed in an individual's record, and how can I determine if the representative has worked in an investment-related business for longer than 10 years?
At the time of the data conversion, the system populated the individual record with only 10 years worth of Employment History. To see if an individual has any other investment-related employment, go to Form Filing and click on Legacy Filings. This will return a summary of filings that were submitted to the CRD by the different firms that employed the individual.
My firm has an individual that has been working with the firm as an NRF and now is going to become a Registered Representative (AG). Does the firm need to terminate the NRF record prior to registering the individual?
The firm does not have to terminate the NRF record. The firm should submit the Form U4 and select the second fingerprint option, indicating the individual has been continuously registered with the filing firm since the last submission of a fingerprint card.
Who should be the contact provided on a Form U5?
When providing a contact name on a Form U5 for a disclosure event, please provide the name of a person who is knowledgeable about the disclosure information provided on the Form U5 Filing. This will ensure that a regulator can reach the correct person within your firm to obtain additional information, if needed, regarding the disclosure.
Why isn't the actual U5 date the date the system looks to rather than the processed date (i.e. new hire to our firm had a U5 Termination date of 2/22 and on 3/28, I was still able to Relicense him; system would not let me do otherwise).
The Web CRD System, for Relicensing purposes, looks at the registration date within the last 30 days, not the Termination Date listed on the U5. In the situation where you are hiring an individual who has been out of the industry for more than 30 days (however the U5 was processed within the last 30 days), the system will only allow you to choose Relicensing. You should not complete the Temporary Registration Acknowledgement.
What does a filing status of "conversion" mean?
"Conversion" indicates that the information contained in the filing was converted from the Legacy CRD system to Web CRD. The conversion priority was that if U6 information existed for the disclosure event that was converted, word-for-word, into Web CRD. If the information was disclosed only on a Form U4 and a Form U5, the information that was submitted on a Form U5 was converted first. If the information was submitted on a Form U4 filing only, then that U4 data was converted.
What does it mean when a registration request reflects a "purged" status?
Registration requests, which result in one or more of the following deficiencies, will be systematically purged in Web CRD if they remain deficient longer than 90 days: FUNDS, FINGERPRINT, DUAL, and NASD-AR. A purged registration status is an inactive status and means that a new filing would have to be submitted by the firm to re-request the purged registrations. New fees would be assessed. As an example, if a filing was submitted on August 16, and the registration requests associated with that filing were deficient for any of the above deficiencies, and, they remained deficient until November 14th (the 90th calendar day after the filing was submitted), the status of those registration requests would systematically be changed to "PURGED" after the 90th day. Therefore, it is very important to monitor your deficient registration requests to insure that the deficiencies outlined above are resolved within 90 days of the filing's submission date. To review the individuals in your firm who have deficiencies associated with registration requests to ensure that the request does not "purge", check your Current Individual Deficiencies Notice Queue regularly.
