Zoom Security Features for Arbitrations and Mediations
FINRA offers video-conferencing through the Zoom platform, accessible via finra.zoom.us.
Zoom Security Features
FINRA implements the following security measures for all arbitrations and mediations conducted by Zoom:
- a unique, randomly-generated meeting ID;
- a unique, randomly-generated meeting password to be admitted to the meeting; and
- use of the “waiting room feature” to ensure that only invited participants are admitted to the meeting.
In addition, FINRA-administered meetings are restricted to Zoom’s US data centers.
Zoom Process for Arbitrations and Mediations
Prior to the Proceeding
FINRA Dispute Resolution Services provides ongoing training to neutrals on using Zoom and best practices:
- Prior to a proceeding, FINRA Dispute Resolution Services will set up a Zoom “trial run” with the neutrals to test their equipment, familiarize them with the Zoom platform and ensure that they understand the various functions (including the share screen, breakout rooms, and recording functions).
- Upon request, FINRA Dispute Resolution Services can also set up a Zoom “trial run” with the parties or counsel.
During The Proceeding
Prior to the commencement of a proceeding, the FINRA Case Administrator will ask that neutrals arrive 15-30 minutes early to ensure that everyone is set up for the proceeding.
Once all participants have joined, the meeting will be locked to prevent any additional attendees from joining.
The FINRA Case Administrator will be available during the proceeding to:
- control entry of the participants to the proceeding;
- facilitate the use of breakout rooms where required; and
- troubleshoot any technical issues.
If you have further questions, you can contact your FINRA Case Administrator.
In addition, Zoom has some resources you may find helpful: